Create Your Own Bank Statement Template: A How-To Guide

Tracking transactions is essential for maintaining a clear and accurate picture of your financial health. Bank statements are crucial for recording monthly financial activity, from deposits and withdrawals to payments and credits. While banks provide official statements, creating your own editable bank statement template can make it easier to organize and reconcile your finances.

In this guide, we’ll cover the basics of bank statements, their key components, and how to make a personal bank statement template. We’ll also share free downloadable templates for Word and Excel to simplify the process.

 

What is a Bank Statement?

A bank statement is a summary of all financial transactions over a specific period, issued by a financial institution. It typically includes withdrawals, deposits, and account balances, giving you an overview of your monthly finances.

Most financial institutions provide statements via mail or email, yet many people prefer having a personal bank statement template to record, organize, and track transactions themselves. Creating a personalized bank statement template offers greater flexibility in formatting and analysis.

 

What’s the Purpose of Bank Statements?

A bank statement serves as an official record of all account activities, allowing you to review each transaction and account balance. By creating a personal bank statement template, you benefit from an easy-to-use financial record that complements official statements.

Here are several reasons why having your own editable bank statement template is beneficial:

• Organized Monthly Transactions: Track deposits, withdrawals, and payments in one accessible document.
• Quick Calculations with Formulas: Spreadsheet tools like Excel allow you to use formulas for real-time calculations.
• Easy Reconciliation: Compare your records with your bank’s statements to identify discrepancies.
• Fraud Detection: Quickly spot any unauthorized transactions and report them to your bank.
• Documentation for Audits: Provide proof of specific transactions when required, such as tax audits.
• Expense Analysis: Analyze your spending habits and make informed budgeting decisions.
• Simplified Data Uploading: Upload transaction data directly into accounting software, saving time.

 

What Composes a Bank Statement?

While each bank may vary slightly in how they structure their statements, most bank statements contain similar components. Let’s look at the essential elements to include in your template.

Bank’s Basic Information

Start with the bank’s name, address, contact number, and email address. This information adds a formal touch to your document, especially if you need to use it as proof of financial activity.

Account Holder’s Information

Include your details, such as name, contact number, address, and email. If it’s a business account, include the business name and contact information.

Account Information

State the account title and account number clearly in your template. This ensures that all relevant information is available at a glance.

Statement Date

Mention the period your statement covers. For example, it might be a monthly statement covering transactions from the 1st to the 30th.

Transaction Details

This section takes up most of the space in a bank statement. List all account transactions in chronological order, including each date, transaction type, description, and amount.

Summary

At the end of your statement, include a summary with the opening balance, total deposits, total withdrawals, and closing balance for the specified period.

 

Benefits of Bank Statements

Bank statements are valuable for tracking financial activity, identifying discrepancies, and assisting in budgeting. Here are some key benefits:

• Record of Uncollected Checks: Keep track of any outstanding checks to ensure proper fund availability.
• Assistance with Tax Reporting: A consolidated document of all transactions simplifies tax preparation.
• Proof of Financial Activity: Useful for loan applications, as it provides evidence of your income and expenses.
• Account Reconciliation: Compare your records with the bank’s statements to spot discrepancies and avoid errors.
• Informed Decision-Making: Analyze spending trends and adjust your budget accordingly.

 

How to Use Bank Statement Templates

Bank statement templates are useful for comparing your personal records to official bank statements. If you notice any discrepancies, report them immediately to your bank, either by phone or in writing. Use these templates to understand your spending habits better, helping you to make informed financial decisions and avoid potential fraud.

 

Free Bank Statement Templates for Word and Excel

Creating a bank statement template from scratch can be time-consuming. Instead, download one of these free templates compatible with Microsoft Word or Excel.

If you need software to open these templates, you can purchase a Microsoft Office 2021 package from RoyalCDKeys, which includes Excel, Word, and other essential tools at an affordable price.

1. Bank Reconciliation Statement Template

This simple template organizes account number, bank name, account balance, and transactions into a single, easy-to-read document. Use it to reconcile your records with your bank’s statements, ensuring that all transactions are accurate and accounted for.

Download: Available from TemplateLab in Word format.

2. Formal Bank Statement Template

This template features ample white space, making it both formal and easy to navigate. It spans four pages, with sections for account details, transaction lists, and summaries, ensuring comprehensive financial records.

Download: Available from BestyTemplates in Word format.

3. Bank of America Statement Template

Modeled after Bank of America’s format, this template is suitable for personal or business use. It includes detailed sections for each transaction, making it easy to reconcile your bank records with your personal finances.

Download: Available from BankStatements in Word format.

4. Bank Statement Excel Template

This Excel-based template leverages spreadsheet capabilities for quick calculations. Enter your transaction data manually or import it directly from bank statements, using Excel’s formulas for totals and balance calculations.

Download: Available from DocParser in Excel format.

5. Sample Bank Statement Template

Ideal for creating professional-looking statements, this template allows you to organize and print a summary of your transactions for comparison with official bank statements.

Download: Available from TemplateLab in Word format.

6. Professional Bank Statement Template

Designed for business use, this template offers a clean layout with ample room for detailed transaction entries. The table format makes it easy to log each transaction along with date, type, and amount.

Download: Available from BestyTemplates in Word format.

7. BlueVine Bank Statement Template

BlueVine is a financial technology platform focused on small businesses. This template arranges information for easy reconciliation, with the summary placed above the transaction details for quick reference.

Download: Available from BankStatements in Word format.

 

Closing Thoughts

Creating a personal bank statement template offers numerous benefits, from maintaining organized financial records to enabling seamless reconciliation with bank records. Place your personal statement alongside the official one, reviewing each line item for consistency. If any discrepancies appear, promptly notify your bank and provide copies of both statements as evidence.

Using these templates will save time and improve your financial tracking, whether for personal budgeting or business purposes. Take advantage of these customizable templates to build a clear, organized, and reliable financial record.

 

Source: How to Make Your Own Bank Statement Template

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